If you are approved for a travel grant from the IIES, you will receive a letter of acceptance from the IIES director. Once you receive that letter, you can either submit a claim for a travel advance before the trip or submit a claim for reimbursement for the travel expenses after the trip. Here are the items you will need to submit a claim:
*Please indicate in the travel grant amount in the description
This option is only available to students and faculty from Trent University. To request a travel advance, you need to submit a claim through Chrome River through your myTrent Portal. Please see this document on how to request and clear a travel advance. This involves 3 steps:
When submitting your claim, please remember to upload your Travel Grant Letter to the documents section of the claim. Please ensure to indicate the grant total in the description. In addition, please remember to clear your cash advance after the trip. This involves creating a new expense report and uploading your receipts and boarding passes. Instructions on how to do this is in the document provided above.
For Trent Students and Faculty
To submit a claim for reimbursement, you do not need to submit a pre-approval. You can go directly into creating a new Expense through Chrome River. Instructions on how to do this can be found here. Please be sure to upload all documents outlined above including your travel grant letter, receipts, and boarding passes. Please ensure to indicate the grant total in the description.
For International Students and Faculty
For students and faculty who received a travel grant and are from institutions other than Trent University, please submit all receipts and boarding passes to the IIES coordinator as soon as possible following the trip to avoid any delays. The IIES Coordinator will also need the following information from you for reimbursement:
If your institution paid for your travel and the institution needs to be reimbursed by the IIES, please have them send an invoice to the IIES coordinator with the travel grant amount, institution information, and banking information included on the invoice.
Research pertaining to any of the IIES four pillars will be accepted as relevant to our Workshop. The four pillars of the IIES include:
Additional topics may be included in specific workshops. If you are still unsure if your research is relevant, please get in touch with us.
The IIES may provide travel grants for select students. The travel grants provided will either cover the full amount or partial amount of the travel expenses – this changes each year. The IIES generally also covers the registration fees, accommodations (event-dependent) and select event meals for all faculty and students during the Workshop and Graduate Student Forum. More details will be provided per event.
Yes, of course! The IIES will cover the registration fees and select event meals for all faculty and students during the Workshop and Graduate Student Forum.
If you receive an IIES travel grant, you must attend both the Workshop and Graduate Student Forum, presenting at each event when required (Please see specific event pages for details).
If you do not require a travel grant, you can choose to participate in either event.
Yes, faculty members are welcome to attend the field trips or any planned group excursions during the trip. If possible, faculty members are also encouraged to participate in the Graduate Student Forum in some capacity.
Participants who do not wish to make a presentation are welcome to attend. Those who do not wish to make a platform presentation may want to have a poster presentation instead (please see below for size requirements). As a student, you are not required to present at the Workshop, unless you receive a travel grant. That being said, we do strongly encourage students to present, as it provides a great opportunity for students to network and practice presenting their research in large professional settings with colleagues in similar fields of research.
Yes, if you plan to present a lecture at either the Workshop and/or Graduate Student Forum, we ask that you submit an abstract for your talk. This way we can ensure your talk will be part of the program.
Students participants will share a room with another student of the same gender for both the Workshop and Grad Forum. Additional information about accommodations for specific events will be provided on the specific event page. Please contact us if you have any accommodation questions for an upcoming event.
Breakfast will be provided at the hotel(s) in the morning. There will be coffee/tea and snack breaks during the conferences, and some lunches and dinners may be covered during the trip. Specifics will be provided on each event page.
Feel free to explore the city and discover local restaurants for any other meals.
The poster size guidelines may change per event, but the standard size typically used is A1 (23.4″ x 33.1″). If you are not told otherwise, then please use this size suggestion.
No. You are responsible for your own presentation. Please bring a USB with your presentation uploaded to be easily connected and displayed at the conference.
The schedule for the workshop and graduate student forum will be provided to you closer to the event date.
Absolutely! Current graduate students are welcome to register for our IIES Workshops and Graduate Student Forums. However, preference is given to those students who have not attended a conference previously. That being said, if we have the availability and funding, we will still allow repeat students to attend. We recommend that you register early to get on the top of our list!
If you have any other questions, please get in touch with the IIES Program Coordinator, Farah Noun, f or the IIES Co-Directors, Professor Huy Dang, and Professor Margaret Graham, .
